Proposed (but indefinitely
Note: These proposed bylaws are a work in progress, not the
2/15/2005, modified 8/19/2005
In the 11 months since GoLUG's
formation, two additional LUGs have formed in Orlando, bringing the
total to 4. This brings into question the long
term survivability of a
corporate LUG, which must pay yearly corporate fixed costs out of
membership dues. So for the time being, GoLUG's journey toward
incorporation is being put on the back burner.
Therefore, for the time being, only especially ARTICLE
IX - Etiquette, is currently in effect.
For more observations
on the multiplicity of LUGs, read this.
ARTICLE I - NAME
The name of this organization shall be:
Greater Orlando Linux User Group., hereinafter
to as "GoLUG".
ARTICLE II - PURPOSE
The purpose of the GoLUG shall be to:
- Promote, foster, and develop skills in the use of GNU/Linux
operating system, hereinafter referred to as Linux, as well as free
software as defined by the Free Software Foundation and open source
as defined by the Open Source Initiative.
- Provide learning opportunities for members with all levels of
- Advocate Linux, free software and open source software.
- GoLUG is organized and will be operated exclusively for
and charitable purposes within the meaning of section 501 (c) (3) of
the Internal Revenue Code, or the corresponding section of any future
tax code. No part of the net earnings of the Corporation shall inure
to the benefit of any private individual. No substantial part of its
activities will be carrying out propaganda or otherwise attempting to
influence legislation. GoLUG will not participate in, or intervene in
(including the publishing or distributing of statements) any political
campaign on behalf of any candidate for public office.
ARTICLE III - OFFICERS
Section 1. Officers
- The elected officers shall be a president, a vice president, a
secretary, a treasurer, and three directors.
- These officers shall perform the duties prescribed in these
and by the parliamentary authority adopted by GoLUG.
- No officer shall be permitted to hold more than one office at any
Section 2. Nominations and Elections
- The Executive Committee shall hold an election at a general
not more than 6 months after incorporation.
- A write in vote shall not be allowed.
- Officers and directors shall assume their duties immediately upon
- The general membership can call for a new general election at any
general meeting by a 75% majority vote of the Participating Members in
good standing present
at that meeting. This call is to create an election committee for the
purpose of holding a new nomination meeting leading to a new general
election. The nomination meeting will be held at the next general
Section 3. Term
- Officers and directors shall serve for a term of one year, or
they either resign or their successors are elected.
- No officer or director shall serve more than two (2) terms
consecutively in the same office.
- All officers shall deliver to their successors, all official
no later than 25 days following the end of their term.
Section 4. Liability
- GoLUG shall not hold the officers or directors liable for
personal liability or damages incurred in the lawful performance of the
- No bond shall be required of officers or directors.
- GoLUG shall maintain liability insurance of a minimum of
or greater as required by law or any facility utilized by GoLUG.
Section 5. Duties of Officers and Directors
The president shall:
- Preside at general and executive committee meetings.
- Be ex-officio of all committees except the Election Committee.
- Appoint committee chairmen to fill vacancies during his/her term
The vice president shall:
- Act as an aide to the president and shall perform the duties of
the president in the absence or disability of the president to act.
The secretary shall:
- Record the minutes of general and executive committee meeting.
- Record certified election results. Ensure the prompt notification
- Maintain the archival files of all official correspondence of
- Make available copies of the Bylaws to any member upon request.
The treasurer shall:
- Receive all monies collected from whatever source and pay bills
other disbursements as authorized by the Executive Committee.
- Keep complete, accurate records of receipts, disbursements and
- Give a financial report to Executive Committee annually and when
- Prepare a financial statement for review and approval by
Executive Committee prior to review by general membership at the annual
- Maintain bank account at a bank approved by Executive Committee.
Two signatures of the Executive Committee shall be required on all
- File all legal financial documents as required by law.
The responsibilities for the directors shall be as follows:
- Voting members of the Executive Committee
Section 6. Vacancies
- The vice president shall fill a vacancy in the office of
- The vacancy thus created in the office of vice president, and any
other vacancy, shall be filled by appointment made by the Executive
to serve until the next election.
ARTICLE IV - MEMBERS
Section 1. Membership
- Membership is open to all persons who conduct civil discourse on
of Linux, free software and/or open source software, without regard to
color, religion, gender, disability, or age.
- There shall be two classes of membership: Participating and
- All Participating Members in good standing shall have equal
- All Participating Members in good standing shall have
preferential access to group activities and resources.
- Any member can be removed for cause by a 2/3rds vote of the
- A removed member can be reinstated by a simple majority vote of
the general Participating Membership or the Executive Committee.
- GoLUG shall not hold any member liable for personal liability or
damages incurred in the lawful performance of the business of GoLUG.
Section 2. Dues and Fees
- Dues shall be established by a quorum of the Executive Committee.
- Changes in dues shall be established by the elected Executive
Committee, subject to ratification by two-thirds (2/3) of the
and voting at the annual business meeting.
- Dues shall be collected annually, the collection date being at
the discretion of the Executive Committee.
- Dues for new Participating Members shall be based on a pro-rated
as follows: In the months of July through December, the rate shall be
at 100%. For the months of January through June the rate shall be at
- Any persons who has paid his/her dues in full is considered a
in Good Standing, unless such person has been removed by the Executive
Committee by the procedures outlined in Article IV, Section 1.
ARTICLE V - Meetings
Section 1. Executive Committee Meetings
- Executive Committee Meetings will be held as needed. Voting will
be limited to meetings where a quorum is met, and notice is given at
72 hours in advance via electronic mail in the private mailing list for
executive committee members. Executive Committee meetings can be called
by any executive committee member or by a 50% vote of the membership
in a General meeting.
Section 2. General Membership Meetings
- General meetings are open to the public, and will be held
regularly. General meetings will not be held with less than 15 days
- Business Meetings will be held once yearly to satisfy corporate
requirements. The executive committee must give 60 days notice to all
members regarding the date of the yearly Business Meeting. The Business
Meeting can coincide with a General Meeting.
- General Meetings will give seating preference to Participating
Members in good standing under limited seating conditions.
Section 3. Special Events
- Special Events are Executive Committee sanctioned events that
no formal call to order.
- A committee may be formed by the Executive Committee to produce
the Special Event.
- Special Events may be restricted to Participating Members in good
- Special Events may be restricted to paid admission only.
- Special Events will give seating preference to Participating
Members in good standing under limited seating conditions.
ARTICLE VI - Committees
Section 1. Executive Committee
The Executive Committee will be comprised of the President, Vice
Secretary, Treasurer and 3 directors. The Executive Committee shall:
- Be responsible for the stewardship of GoLUG.
- Approve and oversee all expenditures
- Ensure an annual election of the Executive Committee members.
- Appoint an Election Committee, for each election.
- Define, disband or redefine all committees other than those
in the bylaws.
- Appoint or remove any committee members other than the Executive
Section 2. Election Committee
- The Election Committee shall be comprised of three voluntary
in good standing.
- Election committee members cannot be nominated to office for the
duration of their election committee membership, and the executive
committee will inform prospective election committee members of that
- Election Committee members shall be committed for one election.
- The Election Committee shall accept nominations from the floor of
any general meeting at least 1 month prior to the general meeting at
which elections are to be held.
- The Election Committee shall present the slate.
- Nominations from the floor shall be in order at that time.
- The Election Committee will hold a vote at the general meeting
following the nomination meeting.
- The Election Committee shall count the votes immediately
the voting process.
- The Election Committee shall certify and sign the election
- Certified voting results will then be remanded to the Secretary.
Section 3. Formative Executive Committee
- The Formative Executive Committee will dissolve upon the first
election. Until that time, the Formative Executive Committee will
function as the Executive Committee. The primary goals of the Formative
Executive Committee are to incorporate and hold the first election
ARTICLE VII - Quorum
- An executive committee quorum shall consist of 50% of the
executive committee members.
- Any vote by the general membership requires the presence of 10 or
more Participating Members in good standing, of whom less than half are
executive committee members.
ARTICLE VIII - Rules of Order
- The rules contained in the current edition of ROBERT'S RULES OF
ORDER, NEWLY REVISED shall govern GoLUG in all cases in which they are
not covered with these bylaws.
ARTICLE IX - Etiquette
written as part of a set of bylaws that look
like they may never take effect, the Etiquette article remains a
basic part of GoLUG. It should be followed, and if necessary will be
- Personal insults, by GoLUG participants, toward other GoLUG
participants, at GoLUG events or on GoLUG physical or electronic
facilities, are forbidden. Included are personal insults occurring in
person at GoLUG events, on GoLUG mailing lists, newsgroups or chat
rooms, or any other GoLUG sponsored activity or facility. The rules on
personal insults are relaxed, but not eliminated, in the
In the preceding situations, the relaxation in the rule against
personal insults must be only to the extent necessary to facilitate
on the merits and actions of the person under discussion.
- During disciplinary proceedings.
- During election discussions.
- Profanity by GoLUG participants at GoLUG events or on GoLUG
or electronic facilities, is forbidden. Included is profanity occurring
in person at GoLUG events, on GoLUG mailing lists, newsgroups or chat
or any other GoLUG sponsored activity or facility.
- Actions placing GoLUG in jeopardy of legal action are forbidden.
This includes, but is not limited to, liable, slander, copyright
violation, patent violation, and physical violence. at GoLUG events or
physical or electronic facilities. Included is profanity
occurring in person at GoLUG events, on GoLUG mailing lists, newsgroups
or chat rooms, or any other GoLUG sponsored activity or facility.
- The GoLUG Executive Committee (or
other GoLUG governing body or person) shall take immediate
steps to curb
all the forbidden activities listed in this article. Such steps can
include private or public warnings, temporary or indefinite suspension
mailing lists, newsgroups or chatrooms, temporary or indefinite
from GoLUG meetings, or in extreme and repeated cases, expulsion from
In considering all such steps, the GoLUG Executive Committee shall
consider the severity of the offense and the past history of the
Executive Committee must not implement a "zero tolerance" policy, or
other policy that does not consider the severity and frequency of the
or the history of the offender.
- For the purposes of this article, it is permissible for the GoLUG
Executive Committee (or other GoLUG
governing body or person) to consider the membership status of
- Any executive committee member, or someone appointed by the
executive committee (such as an email administrator), or anybody else in a governing position
in GoLUG, may immediately
take emergency measures to stop ongoing and disruptive violations of
this article. The person taking these emergency measures must
immediately notify the executive committee (or other GoLUG governing body or person)
of the steps taken and the
reasons they were taken. Within 5 days of such emergency measures, the
executive committee (or other GoLUG
governing body or person) must approve, disapprove, or change
measures. Due to the timing involved, such approval or disapproval is
not considered a meeting, and is not subject to the normal 72 hour
- Steps to curb personal insults and profanity must be approved by
the president or acting president.
Steps to curb personal
insults and profanity must be approved by
a simple majority vote of the Executive Committee, except that
permenant removal from membership must be approved by a 2/3 vote of the
Executive Committee, as stated in Article IV, Section 1. Such steps can
be overridden by a simple majority vote of the Participating Members at
a general meeting. The Executive Committee is not required to call for
such a vote,
but neither can the Executive Committee stop such a vote if the
brings it up.
(Note: If GoLUG incorporates, the struck through text will once again
ARTICLE X - Amendments to Bylaws
- These bylaws may be amended at any Executive Committee meeting of
GoLUG, provided that the amendment has been submitted at the previous
Executive Committee meeting or has been sent to each member at least 10
to the Executive Committee meeting at which it is to be considered. If
the Executive Committee passes the amendment, the amendment must then
be ratified by a majority vote of the attending Participating members
in good standing at a general
meeting before it is instituted.
ARTICLE XI - Dissolution
- In the event of dissolution of GoLUG, the assets shall be
and distributed to a non-profit status organization qualifying under
the scope of section 501(c)(3) of the Internal Revenue Code or any
thereof. None of the funds shall inure to the benefit of individuals.